5 Ways to Fix Outlook Signature Not Showing on Windows

Pankil is a Civil Engineer turned freelance writer. Since his arrival at Guiding Tech in 2021, he delves into the world of how-tos, and troubleshooting guides for Android, iOS, and Windows. Besides his new-found love for mechanical keyboards, he’s a disciplined footfall fan and loves international travel with his wife.

Fix 1: Configure Outlook to Compose Messages in HTML Format

Are youusing images in your Outlook signature? If so, you must ensure that Outlook is set to compose messages in HTML rather than plain text.

Step 1:Open the Outlook app on your PC and click theFilemenu at the top-left corner.

Step 2:SelectOptionsfrom the left sidebar.

Step 3:In the Outlook Options window, switch to theMailtab. Click thedrop-down menunext to Compose messages in this format and selectHTML. Then, clickOK.

After completing the above steps, check if Outlook shows the signature image when composing new messages and replying to them.

Fix 2: Create Another Signature

If changing the message format does not help, createanother signature in the Outlook app. Here’s how to go about it.

Step 1:Open the Outlook app on your PC and go toFile>Options.

Step 2:Switch to theMailtab and click onSignatures.

Step 3:Click theNewbutton,namethe signature, and hitOK.

Step 4:Select your newly added signature andeditit.

Step 5:Click thedrop-down menusnext to New messages and Replies/forwards to select your new signature as default. Then, clickOK.

Fix 3: Open Outlook in Safe Mode

Conflicting third-party add-ins are another reason your Outlook signature may not work properly. To check for this possibility, open Outlook in safe mode. Hold down theCTRLkey and double-click theOutlook shortcut. SelectYeswhen the confirmation prompt appears.

After Outlook opens in safe mode, check if your signature is working properly. If it is, one of the third-party add-ins is to blame. To identify the culprit, disable all Outlook add-ins and re-enable them one at a time.

Step 1:In the Outlook app, go toFile>Options.

Step 2:In the Add-ins tab, use thedrop-down menunext to Manage to selectCOM Add-ins. Then, click onGonext to it.

Step 3:Clear all the boxes to disable add-ins and clickOK.

Enable all your add-ins one at a time until the issue occurs again. After you find the problematic add-in, consider removing it to resolve it for good.

Fix 4: Remove Office Setup Registry Keys

If your email signature is still not showing in Outlook, there might be an issue with the Office setup registry files. To fix this, use the Registry Editor to remove the problematic registry entries associated with the Office client.

Since registry files carry important configurations for Windows, it’s a good idea to back up all the registry files orcreate a restore pointbefore proceeding.

Step 1:Press theWindows key + Rkeys to open the Run dialog box. Typeregeditin the box and pressEnter.

Step 2:SelectYeswhen the User Account Control (UAC) prompt appears.

Step 3:PressCtrl + Fto open the Find dialog box. Type0006F03A-0000-0000-C000-000000000046in the text box and click the Find Next button.

Step 4:Right-click on the located key and selectDelete. Then, selectYesto confirm.

Restart your PC after this, and check if the issue persists.

Fix 5: Run the Office Repair Tool

Microsoft includes a repair tool for detecting and fixing common issues with Office apps. So, if the above fixes prove ineffective, run the Office repair tool to fix the Outlook signature not showing.

Step 1:Right-click on theStart iconand selectInstalled appsfrom the list.

Step 2:Scroll down to locate the Microsoft Office product on the list. Click thethree-dot menu iconnext to it and selectModify.

Step 3:SelectQuick Repairand click onRepair.

If the issue persists, repeat the above steps and selectOnline Repair. This process may take a while but will most likely fix the underlying issue.

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Last updated on 08 April, 2024

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