How to Add Tags to Files to Find Them Easily in Windows 11

Pankil is a Civil Engineer turned freelance writer. Since his arrival at Guiding Tech in 2021, he delves into the world of how-tos, and troubleshooting guides for Android, iOS, and Windows. Besides his new-found love for mechanical keyboards, he’s a disciplined footfall fan and loves international travel with his wife.

How to Add Tags to a File in Windows 11

There are multiple ways to add tags to a file in Windows 11. You can do this through the file properties window or the details pane in File Explorer. Let’s go over both methods one by one.

Add Tags via File Properties

Step 1:Press theWindows key + Eto open File Explorer.

Step 2:Locate the file to which you want to assign tags. Right-click on it and selectProperties.

Step 3:Switch to theDetailstab.

Step 4:Double-click onTagsand type your tags. If you want to assign multiple tags to a file, add asemicolon (;)after each tag. For instance, if you want to add tags named Trip, Holiday, and Vacation, you should enterTrip; Holiday; Vacationin theTagsfield.

Step 5:ClickApplyand thenOK.

Add Tags via the Details Pane in File Explorer

Step 1:Press theWindows key + Eto open File Explorer.

Step 2:Click ontheViewmenu and go toShow>Details pane.

Step 3:Select thefileto which you want to assign tags.

Step 4:In the details pane on your right, click onAdd a tag. Then, enter your tags in the text field, separating each with a semicolon.

Step 5:Click onSaveat the bottom.

Similarly, if you want to add tags to multiple files at once, press and hold theCtrlkey and select the files. Once selected, add tags via the file properties window or the details pane.

Once you complete the above steps, Windows will add tags to the file’s metadata, allowing you to search for the file using the assigned tag name.

Note:Windows 11 does not support adding tags to certain file formats, such as PDF, PNG, ISO, and others. So, if you don’t see the Tags field after selecting one or more files, it means one of the selected files does not support File Explorer’s tagging system.

How to Search for Files Using Tags in Windows 11

Once you have added tags to your files, you can locate them easily using the Tags column orFile Explorer’s searchbar. Here’s how.

Find Tagged Files Using the Tags Column

Step 1:Press theWindows + Ekeyboard shortcut to open File Explorer and navigate to the folder where you have stored your tagged files.

Step 2:Click theViewmenu at the top and selectDetailsfrom the list.

Step 3:Click theTagscolumn header to sort files based on their tags.

If you only want to view files containing specific tags, click thedownward caret iconnext to the Tags column header and select your preferred tags.

While sorting files using the Tags column is simple, you cannot use this method if you are unaware of the folder where your tagged files are located. You can use File Explorer’s search bar to look for those files.

Step 1:OpenFile Exploreron your PC.

Step 2:Click thesearch boxat the top-right corner and typetags:followed by the file tag you want to search for. For instance, if you want to look for files with the Trip tag, inputtags: Tripand pressEnter. Once you do, File Explorer will display all the files containing the specified tag.

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Last updated on 04 July, 2024

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