How to Auto-Delete Emails in Microsoft Outlook

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Create Auto-Delete Rule from the Email

First, the Rules function is only available on Outlook Windows/Mac app and Outlook Web. In this post, I will mention the steps for theOutlook web version.

Step 1:Open Outlook web and thensign in to your account.

Step 2:Select an irrelevant email and thenopenit.

Step 3:Tap on thethree-dot menuand selectCreate Rule.

Step 4:Create a rule to move the messages from the sender toDeleted Items.

After that, all the emails from the sender will move to the deleted inbox directly. You can still access them from the Deleted Items menu in the folders.

Create Auto-Delete Rules from Outlook Settings

The scenario above moves all the emails from the sender to deleted items, but what if someone wants to delete emails with certain subjects or certain keywords from the message body.

For example, I don’t want to receive the loan offers, Coronavirus updates, or any other marketing junk from my bank. However, I do want to receive the monthly statement and credit card bill in my mail. So, how to set up such rules? Follow the steps below.

Step 1:OpenOutlookweb and then head toSettings.

Step 2:View allOutlook settings, and it will pop out the dedicated settings menu.

Step 3:Select theRulesoption and then selectAdd new rule.

Step 4:Give it a name and thenadd a condition.

Step 5:Addkeywordsthat no longer are relevant to you.

Step 6:Create a ruleto move all the emails to the delete folder > Click onRun rule now > Save.

Now, whenever you receive the emails with Loan, EMI, or Important keywords, they will be automatically moved to the delete folder.

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Last updated on 18 July, 2024

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