How to Create an RSVP Form Using Google Forms

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Here’s how to create an RSVP invite on Google Forms, share it with your guests, and collect their responses in a few steps.

Make Google Forms for RSVP

Whether you are planning a birthday party, wedding, business event, conference, or gender reveal party, RSVPs are a vital part of organizing a great event.Google Formscan make the task a breeze and more efficient.

Step 1:Go to theGoogle Forms websiteand log in with your Google ID.

Step 2: Select theRSVP Template.

Step 3:Click theTitlesection and provide a title, like the event name. Also, adddetailslike Event Address, contact details, etc.

Step4: Now, click thesample question blockand edit the question type, question, and options.

Step 5: Click the+ iconfrom the floating sidebar to add a question. To delete a question, tap thebin iconfrom the bottom of the question.

And that’s it! This will create your basic RSVP form using Google Forms. Alongside confirming their presence, you can also ask guests about their meal preferences, accommodation requirements, etc. Moreover, you can inform them about the dress code, gift registry, or other details for the event.

Customize the Google RSVP Form

Google Forms offersvarious customization optionsto make your RSVP form visually appealing and aligned with your event’s theme. Here’s how you can customize your Google RSVP form:

Step 1:Tap theTheme button(paint palette icon) from the top-right corner. Here, you can,

Step 2: To add images for individual questions (like for drinks or food menu), click theimage iconnext to the question → choose/upload a picture.

You can also add videos,create sections, etc., to make the RSVP Google Form more informative and interactive.

Step 1: ClickSendfrom the top-right corner.

Step 2: Here, you can,

Set a Custom Confirmation Message

Before you send the RSVP link, you can also ensure that all the people on your guest lists are treated with a custom and courteous message based on their response.

Step 1: Click theSettingstab and selectPresentation.

Step 2: Here, clickEditnext to the Confirmation message to customize it.

Step 3: Type your message and clickSave.

Get Notified When Someone RSVPs for the Event

The task does not end here. Now, you need to be promptly notified when someone submits an RSVP response. Gratefully, you can set up email notifications and get alerted whenever a response is submitted.

Step 1: Go to theResponses tabfrom the top. Click thethree-dot icon.

Step 2: Select ‘Get email notifications for new responses’.

Track your RSVPs via Google Forms

There are multiple ways tocheck answers in Google Forms. The simplest one is to open the Google Forms Dashboard → open the RSVP form → tapResponses→ view the responses.

However, Google has also incorporated a smart feature to help you keep the RSVP responses well organized. In the Response section, tap Link to Sheets next to the Google Sheets icon.

Select whether to create a new sheet or work with an existing one. And just like that, all the responses collected will be organized in a spreadsheet for you to track, share, and plan accordingly.

Manage Response Collection Settings

Notably, beforesharing the Google invitefor the RSVP form, you can also decide whether to,

Step 1: Click theSettingstab →Responses.

Step 2: Open thedrop-down menunext to Collect email addresses and select a suitable option.

Step 3: Next up, you can also manage the following settings:

Note: You can alsosend emails based on responsesto each guest. However, it’s complicated. So, explore the options before you commit to the setting.

FAQs

1. Can I limit the number of RSVP responses?

While Google Forms does not offer a built-in feature to limit the number of RSVP responses, you can manually stop accepting responses when a certain number is reached. Go to the Responses tab → toggle off Accepting responses.

2. What is the full form of RSVP?

RSVP stands for Répondez s’il vous plaît, a French phrase that means Please respond.

A successful event requires proper planning. And to plan right, you must get your RSVP done right. Thankfully, creating an RSVP form using Google Forms is a convenient, easy-to-use, and efficient way to gather responses for your event.

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Last updated on 01 April, 2024

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