How to Find and Manage Flagged Emails in Outlook

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How to Flag an Email in Outlook

Flagging an email in Microsoft Outlook is relatively easy. All you have to do is watch out for the flag icon beside your email list. Here’s how to flag an email:

Step 1:Open the Microsoft Outlook app from your PC’s Start menu or Taskbar.

Step 2:In your Inbox, hover your cursor on the email you want to flag. A flag should appear beside it.

Step 3:Click the flag, and it should turn red.

By default, when you flag an item on Microsoft Outlook, the completion date for follow-up is set to the same day. That is, if you flagged an email on the 30th of January 2024, the completion date set by Outlook will also be the 30th of January 2024. To set a custom completion date, read below.

Find Flagged Emails in Outlook

Once an email is flagged, it goes to the Task section of Outlook. To view them, you may follow the steps below.

Step 1:Launch your Outlook app.

Step 2:Click theTo doicon on the left pane, then click theFlagged emailtab. It should now be displayed on the right.

Set a Due Date for a Flagged Email

When you flag an email in Microsoft Outlook, you can also set a completion date. Here’s how to do so:

Step 1:Hover your cursor on the email you want to flag or one already flagged.

Step 2:Right-click the flag and select any of the following options as your completion date:

Setting a due date for a flagged email does not double up as a reminder. You mustset up a reminderto ensure you are reminded about a flagged email.

Set a Reminder for a Flagged Email

Step 1:Hover your cursor on the email you want to flag or one already flagged.

Step 2:Right-click the flag and selectAdd Reminder. This will launch the Custom dialog box.

Step 3:In theRemindersection, select the date and time for your reminder.

Step 4:Click on the icon beside thetime stampto launch the Reminder Sound dialog box.

Step 5:On the Reminder Sound dialog box, tick the box besidePlay this sound.

Step 6:Choose the sound you want to play by clicking theBrowsebutton and selecting it from your file library.

Step 7:ClickOKto close the Reminder Sound dialog box.

Step 8:ClickOKto close the Custom dialog box and save your changes.

Mark a Flagged Email as Complete

Once you complete the outstanding action on a flagged email, you can mark it as complete. Here’s how to do so:

Step 1:Place your cursor on the flagged email and click theflagto Mark Complete.

Alternatively,

Step 1:Place your cursor on the flagged email and right-click the flag.

Step 2:SelectMark Completefrom the options that follow.

Remove Flag From an Email

Here’s how you can clear a flag from an email if you no longer want to follow up on it.

Step 1:Place your cursor on the flagged email and right-click the flag.

Step 2:SelectClear Flagfrom the options displayed.

Create a Folder With Flagged Emails

In Microsoft Outlook, emails that you flag automatically go to aFor Follow Upfolder. To access the For Follow Up folder, click on theFolder Paneby the left of the Outlook window. If the folder does not show up or was previously deleted, here’s how to recreate it:

Step 1:On the Outlook Ribbon, click theFoldertab.

Step 2:In theNewgroup, clickNew Search Folder. This will launch the New Search Folder dialog box.

Step 3:Within theReading Mailsection, selectMail flagged for follow up.

Step 4:ClickOKto create your new folder.

Tip: You may follow specific steps if you haveaccidentally deleted any elementsduring these steps.

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Last updated on 21 July, 2024

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