How to Get Text Replacement on Windows
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Method 1. Set Up Text Replacement on Windows Using Built-In Tools
One of the simplest ways to set up text replacement on Windows is by utilizing two built-in features: AutoText and AutoCorrect. AutoText allows you to create shortcuts for frequently used phrases, sentences, or paragraphs.
On the other hand, AutoCorrect is another built-in tool that corrects common spelling mistakes as you type. You can also use it to create text shortcuts. Here’s how to use both of them.
1. Use Autotext
Step 1:Launch Microsoft Word and open a blank document—type in a phrase you wish to create a shortcut for your choice.
Step 2: Select the text and pressAlt + F3on your keyboard. This will open up theCreate New Building Blockwindow. PressOKto save it.
Step 3: Your AutoText should now be saved. To use it, switch to theInsert tabon the ribbon at the top and click onQuick Parts.
Step4: Finally, click on AutoText and then select the shortcut you saved.
Microsoft will automatically insert it at your desired location. The advantage to this is that using AutoText, you can add multiple lines, along with custom formatting, and Windows will preserve all of that.
However, it requires extra clicks. On the other hand, if you want the text to be automatically replaced, you can use AutoCorrect. Here’s how to go about it.
2. Create Text Replacement Shortcuts Using AutoCorrect
Step 1: Launch Microsoft Word and click onOptionsfrom the left sidebar in theFilemenu.
Step 2: In theWord Optionswindow, click onProofingin the left sidebar. This will take you to theProofingsettings.
Step 3: Now, click onAutoCorrect Options.
Step 4: Check the box next toReplace as you type. Now, enter the keyword in theReplacesection and the keyphrase you’d like it to replace within theWithsection.
Step 5: Once done, click on Add.
And that’s it. When you enter the keyword, Windows will automatically replace it with the keyphrase you specified. However, AutoCorrect works for up to 255 characters and doesn’t preserve formatting or long-form text.
Limitations of AutoText and AutoCorrect
AutoText and AutoCorrect offer an essential text expansion feature. However, these features have some limitations. Firstly, they only work with specific apps like Microsoft Word or Outlook. So, if you set up replacements there, they won’t magically work everywhere else on your computer.
Additionally, the performance isn’t that great, either. Many users complain that AutoText entries take a few seconds to expand. This can be not very pleasant if you’re typing quickly. As for AutoCorrect, it’s not perfect either and can sometimes make mistakes, such as replacing a correct word with a misspelled word.
So, move on to the next section for a better text replacement option on Windows.
Method 2. Set Up Automatic Text Replacement on Windows Using Beeftext
Thankfully, there are better solutions to make the job easier. In this guide, we’ll use Beeftext to create text replacement shortcuts on Windows. Beeftext is a free and open-source third-party text expansion app that allows you to create complex text replacement rules for any Windows application.
Step 1: Download and install Beeftext on your Windows PC. Once installed, launch Beeftext.
Download Beeftext
Step 2:Now, click onCombosand selectNewfrom the drop-down list of options. Alternatively, press the Ctrl + N keys together on your keyboard.
Step 3: Enter the full-text keyphrase for which you want to create a shortcut in theSnippetwindow.
Step 4: Create a shortcut or abbreviation once you’ve done that. Enter that in theKeywordsection.
Step 5: Click onOKwhen you’re done.
And that’s it. Your custom text replacement shortcut is ready for use on Windows. It replaces text as you type, similar to Windows AutoCorrect, and preserves text formatting, similar to AutoText.
Note that your text replacement functionality will only work when the Beeftext app is running. As such, it is advisable to ensure that the app auto-starts when starting Windows. To do that, open the Beeftext app, navigate toFile > Preferences, and enable the checkbox next toAutomatically start Beeftext at loginoption.
FAQs
What Is The Difference Between Autotext And Autocorrect?
AutoText is used to create shortcuts for frequently used phrases or blocks of text. AutoCorrect is used to correct common misspellings and typos automatically.
Can I Use Autotext And Autocorrect In All Applications?
No, AutoText and AutoCorrect are only available in applications that support them. Most Microsoft Office applications support AutoText and AutoCorrect, but others may not.
Can I Use Text Replacement In All Applications With Beeftext?
Unlike AutoText and AutoCorrect, Beeftext works across applications, providing system-wide text replacement functionality.
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Last updated on 09 August, 2024
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