How to Manage Bookmarks in Microsoft Word

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How to Insert a Bookmark into Microsoft Word

Step 1:Launch theWord documentto which you want to add the bookmarks.

Step 2:Select thelocation,text, orpictureto insert the bookmark.

Step 3:On the Ribbon, click on theInserttab, and within theLinksgroup, click onBookmarkto launch a dialog box.

Step 4:Under theBookmark namesection, input anameand click onAddto close the window.

The simple process above creates a bookmark in your document. You can repeat the process several times to add different bookmarks to the document. Other bookmark features to consider when creating one include:

If your Bookmarks are not displayed with the grey-colored square bracket, navigate toFile>Options>Advanced,and under theShow document contentsection, tickShow bookmarks.

Bookmarks in Microsoft Word also work with hyperlinks. You can click on them to navigate to a specific part of the document.

Step 1:Launch theMicrosoft Word documentwith an existing bookmark or create one using the steps above.

Step 2:Select thetextto which you want to add the link to your bookmark.

Step 3:Right-click on theselected itemand click onLink. Alternatively, you can press theCTRL+Kkeys simultaneously on your keyboard.

Step 4:On the Insert Hyperlink dialog box, navigate to theLink toon the left pane and selectPlace in This Document. Select the bookmark’s name you want to link inside the labeled box and select a place in this document.

Step 5:Click onOK.

Alternatively, you can add a screen tip to the bookmark that appears once your mouse pointer hovers over the link. To do this, click onScreenTip> enter theScreenTip text> clickOK.

You canCtrl+clickthe link to get directly to your bookmark.

How to Access Bookmarks in Microsoft Word

Now, you mayaccess your Microsoft Word bookmarksusing the below steps.

Step 1:Click theInsertmenu >Bookmarksin the Links group.

Step 2:Now, you may see all bookmarks in the Bookmark dialog.

Alternatively, follow the below steps to go to a certain bookmark:

Step 1:PressCtrl+Gto open the Go to dialog.

Step 2:SelectBookmarkfrom the Go to What options > select thebookmarkyou need from the drop-down menu on the right > click onGo to.

How to Delete a Bookmark in Microsoft Word

If you decide that a bookmark is no longer necessary in your Microsoft Word document, here’s how to delete it:

Step 1:Launch theWord documentwith the bookmark.

Step 2:Click theInsertmenu > clickBookmarksin the Links group.

Step 3: Selectthe bookmark you must delete and clickDelete.

Note:Microsoft Word will not show a confirmation message to warn about the deletion. Once you press the delete button, the bookmark gets deleted automatically.

Repeat the process to delete more than one bookmark. It is important to note that the link to a bookmark remains even after deleting it. If you would like to delete the link, here’s what you should do:

Step 1:Place yourcursoron the anchor text and then right-click.

Step 2:Scroll through the menu options and selectRemove Hyperlink.

After this, remove the link to the bookmark automatically. Note that you should do this for every bookmark you delete from your document.

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Last updated on 12 August, 2024

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