How to Record and Transcribe an Audio File Using Microsoft Word

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How to Record Audio in Microsoft Word

You can save time and energy by dictating your thoughts using Microsoft Word. It captures the words you speak and converts them to text. Here’s how to record audio in Microsoft Word. You will need the Microsoft Web online app for this.

Step 1:VisitMicrosoft Word online.

Step 2:On the Microsoft Office Ribbon, click on theHometab.

Step 3:Look out for theVoicegroup and click theDictateicon.

Step 4:Click theStart Dictationmicrophone to begin recording.

Step 5:Ensure the microphone icon is pulsing blue once you start speaking. You should see the words you speak recorded in grey text on the Word canvas.

If youdo not have Microsoft 365, you can get it for free.

How to Transcribe Audio in Microsoft Word

Also, the transcribe feature only works on Word for Web for those with a Microsoft 365 subscription. This feature is for you if you want to pay more attention in a meeting or lecture. By recording directly in Microsoft Word, you can give more energy to active participation in your meetings.

Step 1:Open yourpreferred browserandsign into your Microsoft 365 account.

Step 2:Click theMicrosoft Word iconto launch the program from the sidebar.

Step 3:Select aNew blank documentor an existing document to open it.

Step 4:On your Word document, click theHometab on the Ribbon.

Step 5:Look for a microphone icon on the Ribbon, which representsDictate, and click on it to launch a drop-down.

Step 6:From the drop-down, selectTranscribe.

Step 7:If you have audio from another source, clickUpload audio. If you want to record directly on Word and have the app transcribe for you instead, selectStart recording.

Note:Ensure you give your browser permission to start recording audio in Word.

Step 8:After uploading your audio or recording directly on Word, selectSave and Transcribe NoworTranscribe, respectively, to commence transcription. Ensure you leave the Transcription pane open throughout the process.

Note:Your recordings will be saved on OneDrive in aTranscribed Filesfolder.

Step 9:After saving the transcription, you should see timestamps and texts in theTranscriptionpane, which are the contents of your recording.

Edit Your Transcription in Microsoft Word

After Word transcribes your audio file, you can make further edits. Here’s how to do so:

Step 1:On the transcription pane, hover yourcursoron the section you want to edit.

Step 2:Click theEdit transcript sectionbutton.

Step 3:Click theSpeakerlabel to change the name used. If you want your new name to be reflected in all further references for the speaker’s name, tick the box withChange all speaker.

Step 4:If the transcribed text is missing something or you want to reword it, click thetext boxand make your changes directly.

Step 5:Click theConfirm iconto save your changes.

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Last updated on 08 August, 2024

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