How to Send Recurring Emails in Microsoft Outlook

Maria is a Content Writer with a keen interest in Technology and Productivity Tools. Her articles can be found on sites such as Onlinetivity and Delesign. Outside of work, you can find her mini-blogging about her life on social media.

Paurush dabbles around iOS and Mac while his close encounters are with Android and Windows. Before becoming a writer, he produced videos for brands like Mr. Phone and Digit. On weekends, he is a full-time cinephile trying to reduce his never-ending watchlist, often making it longer.

Set up Recurring Emails Using Power Automate

The purpose of setting up a recurring email is to ensure the email is sent out automatically during the required period. However, to set this up on Microsoft Outlook, you will need the Microsoft Power Automate tool. Microsoft Power Automate is a useful tool for automating recurring tasks. The Power Automate tool is accessible on Outlook for the web.

Step 1:Sign in to yourOutlook accounton desktop.

Step 2:At the top left of the app, click on the grid-like icon. This will open a list of apps that are accessible to you via Microsoft 365.

Step 3:ClickExplore all your Apps > Power Automate. This should take you to the Power Automate home page.

Step 4:At the left side of the Microsoft Power Automate page, click the Create button.

Step 5:On the Create page, you will see different ways to create a flow, including:

SelectScheduled cloud flowas you will be determining the timing and frequency of when your email gets sent out.

Step 6:Enter theFlow name. Then, in theRun this flow field, select a start date and assigned time for the flow.

Step 7:In theRepeatevery field, select a recurrence for your flow.

Step 8:ClickCreateto save your new flow and then click onRecurrenceon your screen.

Step 9:Configure other parameters for your flow. For example,timezone, minutes, etc.

Step 10:Close the page by selecting theback arrow.

Schedule Recurring Emails in Outlook

Now that you have your flow, the final step is to incorporate it into Microsoft Outlook. Here’s how.

Step 1:Click onAdd an action.

Step 2:In the search box, enter a query forMicrosoft Outlookto reduce the scope of apps shown.

Step 3:SelectOffice 365 Outlookif you have a paid 365 account orOutlook.comif you use a free account.

Step 4:Click onSend an email (V2).

Step 5:Enter theemail addressesyou would like to send the email to, as well as asubject and email body.

Step 6:ClickShow advanced options to include CC, BCC, and attachmentsand then assign importance to your email.

Step 7:Finally, clickSaveto save your changes.

Test the Recurring Email

To ensure your scheduled email works as it should in Outlook, you can run a test after setting it up. Here’s how.

Step 1:ClickTeston the top right-hand corner of the page to conduct a test run of your new flow to send a recurring email in Outlook.

Step 2:ClickTest Flow Manuallyand then click onSave and Test.

Step 3:Finally, click onRun flow. You should get a message saying your flow ran successfully.

Tip:Microsoft Power Automate can be used with other Microsoft 365 apps. For example, you canuse Power Automateto stay on top of your mentions on X (formerly known as Twitter). You can also use it to send recurring Teams messages.

Was this helpful?

Last updated on 26 August, 2024

Leave a ReplyCancel reply

Your email address will not be published.Required fields are marked*

Name*

Email*

Comment*

Δ

The article above may contain affiliate links which help support Guiding Tech. The content remains unbiased and authentic and will never affect our editorial integrity.

More in Internet and Social

How to Add or Delete a Netflix Profile on Mobile and Desktop

4 Fixes When Excel Worksheet Tabs Are Not Showing

JOIN THE NEWSLETTER

Get Guiding Tech articles delivered to your inbox.

© 2024 Guiding Tech Media. All Rights Reserved.