How to Share OneNote Notebook on Desktop and Mobile

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How to Share OneNote Notebook on Mobile (Android or iOS)

OneNote’s Android app doesn’t let you share the notebook. You need to be on iOS to do so. Follow the below steps.

Step 1: Launch theOneNoteapp on your iPhone. Then, navigate to thenotebookyou want to share.

Step 2: Once in the notebook, tap on thethree-dot iconand chooseShare Notebook.

You will be on the ‘Share [notebook name]’ bottom sheet.

Step 3: Enter thenameoremail IDof the people you want to share and choose whether you want these users to edit or view.

Step 4: Add a personal note under the Message section if you want, and finally, clickSend.

That’s about it. You have successfully shared a notebook on Microsoft OneNote. If you want to share the link of the notebook with a larger audience, consider clicking on theCopy linkbutton and sharing it.

That said, if you are on Android, you have no choice but to share it using the desktop or the web. This is a serious flaw when comparing OneNote with other notable note-taking apps like Notion, Evernote, andApple Notes.

How to Share OneNote Notebook on Web

Step 1: OpenOneNoteand navigate to the notebook you want to share.

Note: The selected notebook may launch in a new tab.

Step 2: In the top right corner, click on theSharebutton right below your profile picture. From the drop-down menu, chooseShare Entire Notebook.

Step 3: From the pop-up modal, enter thenameoremail IDof the people you want to share. Right next to it in the drop-down menu, choose whether you want these users to edit or view.

Step 4: Add a personal note if you want, and finally, clickSend.

That’s it. You have shared a notebook in OneNote. Only those invited via email can view or edit the OneNote notebook.

How to Share OneNote Notebook on Windows

Step 1: Launch theOneNoteapp. Then, navigate to the notebook you want to share.

Step 2: Right-click on the notebook and selectShare This Notebook.

Step 3: In the pop-up modal, enter thenameoremail IDof the people you want to share the notebook with. Choose whether you want these users to edit or view.

Step 4: Add apersonal noteunder the Message section, if you want, and finally, clickSend.

How to Share OneNote Notebook on Mac

Note: We are assuming that you have already launched the OneNote app on your Mac and navigated to the notebook that you want to share.

Step 1:Click on theSharebutton at the top-right corner.

Step 2:You will view Sharing Options. Click onInvite People to Notebookto send email invites.

Step 3:Enter theemail IDsof the people you want to invite to view or edit the notebook. Check theCan Editbutton to allow editing, or uncheck it if you only want them to view the notebook.

Note:If you want to share a link to the notebook, you can do that too, but as noted earlier, anyone with access to the link can edit or view the notebook.

Step 4Click on theSharebutton again.

Step 5:Click onCopy Link to Notebook.

Step 6:Click onView-OnlyorView and Editto create a sharable link to the notebook accordingly.

That’s about it. You have generated a link to the notebook, which you can share using any medium, such as email, messages, and so on.

FAQs

Yes, real-time collaboration is a key feature of OneNote. When you share a notebook with others, you can collaborate simultaneously, seeing changes made by others in real-time.

OneNote does not provide a built-in feature for password protection of shared notebooks. However, you can control access through sharing settings and choose who can view or edit the content.

Yes, shared OneNote notebooks contribute to your overall storage usage in Microsoft OneDrive, as they are stored in the cloud.

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Last updated on 20 August, 2024

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