How to Transfer Notes From Mac to Mac

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Method 1. Use AirDrop to Share Individual Notes Between Macs

AirDrop is the easiest way to share some notes quickly. But note,

Step 1: Launch theNotes appon your Mac.Right-clickthe note and selectShare Note.

Step 2: SelectSend Copyand clickAirDrop.

Step 3: Select theother Macto which you want to share.

A prompt will appear on the other app,Acceptthe send request. That’s it! The note will directly appear in the Notes app of the other Mac.

Tip: Try these fixes ifAirDrop is not showing up on your MacBook.

Method 2. Use Collaboration to Share Notes From Mac to Mac

Another method of sharing notes with someone is to collaborate with them. Like sharing on Google Drive, the feature allows users to view or edit the notes in real time.

You can either share individual notes or share a Notes folder with multiple notes with this method.

Step 1: Open theNoteyou want to share. Tap theShare iconfrom the top bar.

Note: Toshare a Folder, tap thethree-dot iconnext to the folder name on the sidebar and tapShare.

Step 2: SelectCollaboratefrom the drop-down menu.

Step 3: You can edit the sharing preferences before sharing. To do so, click ‘Only invited people can edit‘ under the collaborate tab.

Step 4: Here, you can decide,

Step 5: Once you’ve set the sharing preferences, select thesharing method.You can either AirDrop, send the link in Mail or Messages.

Method 3. Send via Mail, Message, Freeform, or Reminders

You can use other apps on Mac to transfer notes from Mac to Mac. Whether you want to collaborate or just send a copy of the note, both can be managed. To do so, simplyright-click the note, followed byShare Note,or click theShare iconfrom the top bar.

The apps you can use are,

Note: If you share a locked note while viewing it, others can view it without entering the password.

Method 4. Export and Transfer Notes as PDF

Don’t want to import notes to the Notes app on your Mac but still need access to them? No worries! You can effortlesslyconvert and share individual notes as PDFsdirectly from your Mac, eliminating the need for a third-party app.

Step 1: OpenNotesand select a note that you want to export. ClickFilefrom the menu bar.

Step 2: ClickExport as PDF.

Step 3: Select a directory for the export and then clickSave.

The note will appear as a PDF on the selected location. Now you can use either an external drive, AirDrop, or email to share this note with the other Mac.

Method 5. Sync Notes With iCloud

If you are switching from one Mac to another and are wondering how to share notes between Macs, no need to worry. macOS allows you to back up notes and many other things on iCloud, which you can restore quickly on your new Mac.

Step 1: LaunchSystem Settingson your Mac.

Step 2: Go toApple ID>iCloud. Now, clickShow All.

Step 3: ClickNotes.

Step 4: Enable the toggle next toSync this Macand clickDone.

Now go to the new Mac, sign in with the same Apple ID, and repeat the same steps to sync all the notes to your new Mac from the previous one.

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Last updated on 29 August, 2024

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