How to Get Outlook Tasks on iPhone and Mac

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Add Outlook Account on the iPhone

First, you need to add anOutlook accountto your device. So that, you can sync contacts, mail, and reminders to the respective Apple apps.

Step 1:Open iPhoneSettings>Passwords & Accounts>Add Account.

Step 2:SelectOutlookand thenlog inusing Microsoft account credentials. After the successful authorization, you will find the account name on the same menu.

Step 3:Tap on theOutlook accountand then switch-on the sync forMail, Contacts, Calendars, and Reminders.

Now, open the Reminders app and you will see the section of Outlook under the iCloud menu in the app.

Change the Default Location of Tasks in Reminders App

By default, Apple uses its iCloud platform to save tasks. However, you can change that to Outlook. Follow the steps below to change the default list in the Apple Reminders app.

Step 1:Open deviceSettingsand then navigate toApple Reminders.

Step 2:Tap on theDefaultlist option.

Step 3:Change the default listto any Outlook list.

So, what exactly is the benefit of changing the default list on the iPhone? The answer is Siri integration.

If you add a task via Siri voice assistant, then the task gets added to the default list in the Apple Reminders app. For example, you can say,Hey Siri, remind me to write a post, and it will save the task in the selected Outlook list in theRemindersapp.

Consumers can also use the iOS widget menu to quickly complete and add to-do in Outlook lists, something that Microsoft To-Do app doesn’t offer.

Use Siri Shortcuts

Unsurprisingly,Siri Shortcutsworks better with the default Apple apps. Using Siri, you can create Shortcuts to open the default list, add tasks, and more. Let’s create a Siri Shortcuts to open the default task list.

Step 1:Open the app and then tap on thePlus symbol.

Step 2:TapAdd Actionand then selectApps.

Step 3:Choose theRemindersapp, and it will open thedefault shortcutsfor the app.

Step 4:SelectShow Reminders Listand then tap on thelist nameto select the relevant list for the shortcut to open.

Step 5:Tap onNext, give the shortcut a relevant name, and hitDone.

Now you can just ask Siri to open the list or use the Siri Shortcuts widget to open the list in the Apple Reminders app directly.

Access Outlook Tasks on Mac

Sadly, using the same tricks above, you can’t access the Outlook tasks on the Mac Reminders app. So how can you create, modify, and use Outlook tasks on the macOS?

Method 1: Use Microsoft To-Do App

Microsoft recently released theTo-Do appfor the macOS platform. You can download the app from the Mac store and sign in using the same Microsoft account.

From there, you can access all theOutlook lists, create new tasks, and even delete the irrelevant onesfrom the app. The app also supports the dark theme.

Method 2: Use Outlook Web

Microsoft has done an excellent job of integrating its services such as Mail, Contacts, To-Do, and Skype in one place.

VisitOutlook webon the Mac browser and thensign inusing the Microsoft credentials. It will open the Outlook mail by default. You can switch to theTo-Do sectionfrom the bottom left corner. It will switch to the Microsoft To-Do web version and here you will see the Outlook Tasks, Lists, and more.

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Last updated on 22 July, 2024

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